What is Time Management?
Time management allocates time beforehand for each activity that we are to do in a specific period. This could be done in any sphere of life, including personal, professional, or educational fields, to achieve the maximum result. Effective time management would help us have improved efficacy, less stress, and more opportunities in life.
Here are some of the tips and advice for perfect time management –
– Make a task list properly.
Tasks that are practical and attainable should be listed down at the beginning itself. They should be specific, relevant, and measurable as each of them is completed, cut out them from the list. The satisfaction derived from completing the individual tasks will inspire us to keep up the momentum persisting throughout our work.
– Prioritize the tasks diligently.
The importance of each task would differ concerning its urgency and the time required for its completion. Classify the tasks accordingly. The most urgent ones are to be done at the beginning itself. Scheduling the order with which each is to be done would help us to improve time management.
– Set particular time durations to individual tasks.
This would enable us to minimize distractions and stay focused. The time allocated should be realistic and practical. If the task is too big and necessitates more time, divide it into small portions. Then allocate time accordingly to specific portions. We may not always complete the task in the allotted time, So track the time spend. This helps review where it has been wasted or diverted.
– Avoid distractions.
What destroys effective time management the most are distractions. Avoid them as much as possible. This could be done effectively by shutting out oneself completely from the things external to the task being done.
– Organize the space of work properly.
Whether we perform our task in the digital space or physical space, organizing the space properly is essential. We should have ready access to the accessories and things instantly as we need them. Properly structuring the bench, making folders, properly organizing the files, etc., are some things that we could do to improve in this area.
– Take a break after each task.
Breaks are much essential for your brains to be prevented from getting overloaded and consequently stressed. Breaks should be completely excluded while the tasks are being done. It should be appropriately scheduled so that we can re-join the work without losing its continuity.
– Communicate about the tasks to the people around you.
Whether it be the family, friends, or colleagues, once you have organized your tasks, let that schedule be communicated to them. This would lead to increased understanding and mutual support. They could also make plans accordingly.
– Avoid non-essential activities.
If we already have many things to do in the scheduled time period, we will avoid doing the non-essential stuff. This will increase the focus and productivity of the things that we have essentially to do.
– Remove bad habits.
Our efforts to improve time management could be affected by some habits like the tendency to use social media and our work. This could shatter the entire plan and may leave us demotivated. Such bad habits need to be identified beforehand and pro-actively restrained.