• About Us
  • Privacy Policy
  • Advertise with us
  • Disclaimer
  • Support Us
  • Career
  • Login
The Aligarian
No Result
View All Result
  • AMU Updates
  • AMUSU
  • Campus Connect
  • Featured
  • Literature
  • News
  • Reality Check
  • Student’s Corner
  • AMU Updates
  • AMUSU
  • Campus Connect
  • Featured
  • Literature
  • News
  • Reality Check
  • Student’s Corner
No Result
View All Result
The Aligarian
No Result
View All Result
Home Mentor Monkey

A Guide On How To Take Meeting Minutes

The Aligarian Desk by The Aligarian Desk
27 August 2021
in Mentor Monkey
Reading Time: 5 mins read
0
A Guide On How To Take Meeting Minutes
Share on FacebookShare on Twitter
Advertisements


The corporate world is all about board meetings. These may be held daily, weekly, or on fortnights. These meetings have many purposes – from keeping track of progress to discussing prospects. Keeping track of these meetings is very important. This is the process which is known as taking meeting minutes.

There are a few strategies that can be used while taking meeting minutes. These small yet practical steps can help you keep a better record of your meetings.

– Go step by step.

Everything seems easy when you plan it ahead of time. You can follow a step-by-step approach to make this process easy. The best way to do this is to divide the whole process into three phases. These three phases are before the meeting, former during the meeting and after its completion.

– Knowing what is noteworthy.

A Guide On How To Take Meeting Minutes

You are never required to note everything that is discussed in a meeting. The main focus is to pay attention to the important facts. If you emphasize your attention on unnecessary things, then the hard work goes in vain.

– Know when to start and end.

Taking meeting minutes does not start with a meeting. The planning must be done before it starts when it is scheduled. Likewise, it ends after the actual conversations about the topic are ended.

Advertisements

After being familiarized with these strategies, you can move on to the actual process of taking meeting minutes. As mentioned earlier, the process is simplified by dividing it into three main steps. Each step is associated with some major points to be paid attention to.

Before the actual meeting –

  • Maintain a record of the people who are going to be present in the meeting.
  • Be aware of the format that is to be used. Different organizations have their pattern which needs to be known.
  • Take help from the previous records of meeting minutes.
  • Know what is the meeting is about – whether it aims to discuss existing services or new ones.

During the meeting –

A Guide On How To Take Meeting Minutes
  • Make sure to include the date and duration of the meeting as the first thing.
  • Take record of the attendees as they arrive. This can help you keep track of members who fail to attend it.
  • Mention the agendas discussed and acceptance and rejection votes.
  • Write everything in points and make use of abbreviations. This will help you save your time and pay equal attention to everything.
  • Mention the problems discussed and solutions put forward by the attendees.
  • Try to avoid personal opinions that are not relevant to the discussion.
  • Make sure that everyone can easily understand the language you use.

After a meeting –

  • Confusions tend to increase the ambiguity of statements. So, make sure to clear your doubts regarding a statement put forward during the meeting.
  • Finalize the meeting minutes as soon as possible. Doing it later can cause you to forget some key points which are undesirable.
  • Mention the necessary details like the name of the board and the time of finishing up the meeting.
  • When one discusses t he steps to be taken, equal vehemence needs to be laid on the don’ts. Avoiding these mistakes will make your work universally acceptable.
  • Not using templates can make the work too informal and vague.
  • The use of the word-for-word approach can sometimes cause your notes to be too long.
  • Maintain a keen observance of all points. There is no use in being biased towards the points put up by the higher-ups.
  • Never write false information because it can lead to legal consequences.
  • Avoid delaying the documentation of the meeting minutes.
  • The documents need to be signed for further use in legal matters. This is one of the most crucial things to remember.





Source link

Previous Post

What Are The Untrusted Job Websites?

Next Post

5 Ways to Develop Effective Work Relationships

The Aligarian Desk

The Aligarian Desk

Connecting People Who Care…With Causes That Matter!

Related Posts

salary of a pilot
Mentor Monkey

Do Aviators Make a Lot of Money in India? – Beyond Grades – Online Mentors India

by The Aligarian Desk
7 October 2022
Soft Skills
Mentor Monkey

Soft Skills Employers Seek in 2022 – Beyond Grades – Online Mentors India

by The Aligarian Desk
6 October 2022
Communicate Nonverbally in Job Interview
Mentor Monkey

Your Guide to Communicate Nonlinguistically in the Job Interview – Beyond Grades – Online Mentors India

by The Aligarian Desk
3 October 2022
Business Networking
Mentor Monkey

Introduction to Business Networking & Top Networking Advantages – Beyond Grades – Online Mentors India

by The Aligarian Desk
3 October 2022
write formal letter leave request
Mentor Monkey

How to Draft a Formal Absence-of-Leave Letter? – Beyond Grades – Online Mentors India

by The Aligarian Desk
12 September 2022
Next Post
5 Ways to Develop Effective Work Relationships

5 Ways to Develop Effective Work Relationships

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Aligarh News

Prof. Syed Javaid Zaidi become the first AMU alumni to occupy the position of UNESCO Chair in Water Desalination Technology established in Qatar

Prof. Syed Javaid Zaidi become the first AMU alumni to occupy the position of UNESCO Chair in Water Desalination Technology established in Qatar

5 March 2022
Time Capsule buried in AMU

Time Capsule buried in AMU

27 January 2021
AMU

AMU’s Reaction On The Property Tax Dues : Varsity’s Account Seized

5 January 2021
AMU Hijab Controversy: My Comments Being Used To Defame The University, Says Accused Student

AMU ranked fourth best Indian University

29 December 2020
RSS man praises doctors at AMU for saving his life

JNMCH: Ad-hoc RDA President, Treasurer appointed

1 December 2020
Over 40% Applicants Absent At The AMU Entrance Exam; COVID-19 Continues To Hamper The Education Sector

Over 40% Applicants Absent At The AMU Entrance Exam; COVID-19 Continues To Hamper The Education Sector

27 November 2020
Smart City establishments now advancing further in Aligarh ; E-Challan from December for jumping traffic lights.

Smart City establishments now advancing further in Aligarh ; E-Challan from December for jumping traffic lights.

26 November 2020
AMU ranks third best university in India

AMU ranks third best university in India

3 August 2020

© 2022. The Aligarian. Powered by SquareBase

No Result
View All Result
  • AMU Updates
  • AMUSU
  • Campus Connect
  • Featured
  • Literature
  • News
  • Reality Check
  • Student’s Corner

© 2022. The Aligarian. Powered by SquareBase

Welcome Back!

Login to your account below

Forgotten Password?

Retrieve your password

Please enter your username or email address to reset your password.

Log In